Job Overview

Job type

• Permanent

• Full-time

Shift and schedule

• Day shift

• Fixed shift

 

Location

Banjara Hills, Hyderabad, Telangana

 

Full job description

Job Title: Executive Assistant / Personal Secretary to the Managing Director

Overview

We are seeking a dynamic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a strong grasp of office technologies including MS Office and basic AI tools. The role demands professionalism, discretion, and the ability to manage schedules and tasks independently.

Key Responsibilities

Executive Communication & Coordination

• Serve as the primary liaison for calls, emails, and messages on behalf of the MD.

• Interface confidently with clients, vendors, stakeholders, and partners.

• Represent the MD in both internal and external communications when required.

Documentation & Communication Management

• Draft, proofread, and finalize professional emails, letters, reports, and presentations.

• Take dictation accurately and convert notes into polished documents.

• Maintain clear and effective documentation standards

Calendar & Meeting Management

• Manage and optimize the MD’s calendar including appointments, reminders, and briefings.

• Organize board meetings, virtual conferences, and key events with precise coordination.

• Prepare agendas and meeting minutes as needed

Guest & Visitor Engagement

• Welcome and assist high-profile visitors with warmth and professionalism.

• Arrange logistics, hospitality, and support for in-office and travel guests

Travel & Logistics Administration

• Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.

• Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.

• Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.

Reporting & Data Management

• Prepare business reports, executive dashboards, and data summaries.

• Maintain accurate and secure records, backups, and documentation.

Additional Responsibilities

• Vendor & Service Coordination: Liaise with service providers and ensure delivery quality and timelines.

• Event Management: Plan meetings, events, and gatherings including logistics and material preparation.

• Office & Home Operations Oversight: o Supervise office staff and support infrastructure. o Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision.

• Medical & Personal Coordination: Oversee medical appointments and maintain health records of the MD.

• Car Maintenance: Track vehicle servicing, compliance, and documentation.

• Contact Directory Management: Maintain and regularly update categorized contact lists.

• Government Liaison: Coordinate with government departments for documentation and approvals.

Preferred Candidate Profile

• Bachelor’s degree in any stream; additional qualifications such as an MBA are considered a plus.

• Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.

• Proactive, self-driven, and highly organized.

• Excellent verbal and written communication in English. • Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

• Comfortable with basic AI tools. • Able to handle confidential information with discretion and integrity. • Willing to travel or manage tasks beyond standard work hours when needed.

. Married male candidate preferred

Job Types: Full-time, Permanent